The Smithfield School District recognizes that off-site excursions directly related to and supportive of the curriculum are opportunities for expanding educational experiences for all students.

The School Committee will appropriately budget for District-sponsored educational field trips. Such field trips shall meet Rhode Island’s Basic Education Program (BEP) Regulation’s definition of a quality expanded learning opportunity. District funds may not be used to support activities that have little or no relationship to approved curriculum or program of studies.

Individual students and families will not be charged for District-sponsored field trips.

Parents and students must be notified in writing that all applicable school rules and regulations, in addition to all Smithfield School Department policies are in effect for the duration of this trip.

The Smithfield School Committee reserves the right to withdraw approval or cancel a trip if any situation arises that threatens the safety and welfare of the participants.

Field Trip Approval Process

All District-sponsored field trips, including day trips and overnight trips, require pre-approval by the Principal and by the Superintendent of Schools or his/her designee.

No activity will be approved if a certain funding source (if needed) has not been identified.

A detailed plan must be submitted in writing at least 4 weeks in advance of the

activity. These plans shall include:

Athletics Trips and Activities

Athletic trips require approval by the athletic director, the Principal, and the Superintendent or designee if the distance is greater than 60 miles.  Approval by the school committee and Superintendent or designee is required for trips that require an overnight stay or travel by plane. Permission for athletic trips may be made within shorter time frames than for other trips, if necessary. Students may be granted excused absences for athletic trips that are approved in advance.

Sanctioned Recreational Trips and Activities

School clubs that are officially sanctioned by the Principal must have a faculty/staff advisor. Recreational trips and activities of such groups must go through the approval process and must take place outside of the school day. 

Unsanctioned Recreational Trips and Activities

Recreational trips are trips, within state, out-of-state or international, which fall outside of the regular school day or year, are not connected with any academic or school sponsored activity, and are not sanctioned by School Committee approval or paid for with District funds or resources (including staff time). Such trips may not be promoted in the school during school hours. 

Recreational trips organized, coordinated, or participation by staff or faculty Members.

Staff or faculty members organizing or participating in a recreational trip shall act only in their individual capacity and not as employees or representatives of the District. Such trips shall not be promoted as an activity of the District. Staff and faculty shall not be paid by the District for such time on recreational trips.

Staff and faculty members may not use sick days for such recreational trips but may expend personal leave time.

Recreational trips are not covered or included within the District’s liability insurance.

Parents shall be advised that these recreational trips are privately arranged by the organizers, meetings or informational sessions may not take place during school hours, and students’ participation is dependent upon their parents’ approval.

Any loss of student school time due to a recreational trip will be an unexcused


Fundraising Efforts

Special fundraising efforts may be permitted for the purpose of supplementing a school's field trip budget.

Students shall not be required to either participate in fundraising efforts or to meet individual fundraising targets in order to participate in a District-sponsored field trip.

The School Committee may accept grants, federal and state funds, gifts and donations to support field trip participation.

Follow Up Procedures

A written evaluation of the project will be submitted to the Superintendent or designee at its conclusion in the form of a “Final Report.” The report should include but not be limited to:


R.I. Gen. Laws § 16-2-9(a)(9)


R.I. Gen. Laws § 16-38-6

ADOPTED: October 2, 2000

REVISED: March 15, 2004, October 7, 2019 and January 22, 2024