Regular Meetings
All regular meetings of the School Committee shall be held on the first and third Thursday of each month. The School Committee may alter this schedule by majority vote to account for school vacation weeks and holidays
Meetings shall be held at 6:30 PM in the Media Center of the Smithfield High School unless otherwise directed by a majority vote of the Committee.
Special Meetings
Special meetings of the Committee may be called by the Chairperson or the Superintendent at his/her option and he/she shall call a special meeting at the individual request of any two members of the Committee.
The notice of such meeting shall be made by the Superintendent at least forty-eight hours in advance (except in cases of emergency) in accordance with this policy and state law. The Superintendent shall inform each member of the Committee of the special matter or matters to be considered, furnish the members with background and factual information whenever possible.
Emergency Meetings
The Chairperson or three Committee members may call for an emergency meeting.
Emergency meetings shall only be held in extreme circumstances and in compliance with the Open Meetings act pertaining to emergency meetings, § 42-46-6(c).
Notice
Open meetings law shall apply to all meetings of the School Committee. As such, all meets shall be publicized. All meetings shall be open to the public except when allowed to be held in executive session pursuant to state law. All legal or official actions of the Committee must be concluded before the meeting is adjourned and in accordance with the Open Meetings Law.
Written notice of regular meetings at the beginning of the year will include dates, times, places of such meetings.
At least one regular meeting shall be held per month.
Supplemental written notice for all meetings, including Special meetings, shall be published 48 hours prior and include date, time, place, including room number or name, and agenda items to be discussed.
Any three committee members may call a special meeting.
Ad hoc committees, sub-committees, or advisory committees may exercise their discretion to post sufficient notice of their meetings unless required to do so by law.
Agenda
The Chair and Superintendent shall set regular and special meeting agendas.
Also, any item requested by three committee members shall be added to the agenda of the next meeting.
Rules (See BEDD)
ADOPTED: December 18, 2000
REVISED: November 17, 2008, December 1, 2014, December 4, 2023, October 21, 2024