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PAYMENT PROCEDURES

All claims for payment from school department funds, with the exception of payroll-related expenditures, will be processed in accordance with procedures developed by the Director of Financial Operations. Payment will be authorized against invoices properly supported by approved purchase orders and documentation of completion.

The Committee will receive lists of bills for payment from school department funds at each School Committee meeting. The lists will be certified as correct and approved for payment by the School Committee. Once the School Committee has approved the list of bills, the bills will be processed and paid by the finance office. Actual invoices, statements, and purchase orders will be available for inspection by the School Committee, upon request.

The Superintendent will be responsible for assuring that budget allocations are observed and that total expenditures do not exceed the amount allocated in the budget for all items.

The school building administrators will be responsible for observing budget allocations in their respective schools.


Adopted: December 17, 2018