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Transgender, Gender Non-Conforming, and Transitioning Students Policy

The purpose of this policy is to ensure that the Smithfield School Department is in full compliance with the following:

 

·   The Rhode Island Department of Education’s Guidance for Rhode Island Schools on Transgender and Gender Nonconforming students, as set forth in its May 2016 Guidance;

·   The United States’ Department of Education Guidance on Transgender Students, as set forth in its May 13, 2016 Dear Colleague Letter pertaining to transgender students;

·   The Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (1974), as it pertains to transgender, gender nonconforming and transitioning students; and

·   Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq., as each pertains to transgender, gender non-conforming and transitioning students.

·   Rhode Island General Laws § 11-24-1 et. seq.

 

The Smithfield School Department is committed to ensuring a safe and supportive learning environment for all students.  It is committed to ensuring that all educational professionals and other school staff be supportive role models and strong advocates for the safety and well-being of students.  All students need a safe and supportive school environment to progress academically and developmentally.  Therefore, this policy shall:

 

Definitions

 








 

PROTOCOLS FOR STUDENTS WHO IDENTIFY AS TRANSITIONING, TRANSGENDER AND GENDER NON-CONFORMING

 

The school and staff shall accept a student’s assertion of his or her gender identity when there is:

 

(1) a consistent and uniform assertion of the student’s gender identity; OR

(2) any other evidence that the student’s gender identity is sincerely held.

 

Note:  There are times when a student may not consistently and uniformly assert their gender identity because of the threat of discrimination or violence. 

 

Elementary School Students:  If school staff believe that a gender identity issue is presenting itself and creating challenges for a student at school, or if a student or parent(s)/guardian(s) of a student indicates an intention on behalf of the student to transition, the school should make every effort to work with the student and the child’s parents.  Where the student has expressed an intention to transition, the school should meet with the family to prepare for a formal gender transition at school and put in place measures for supporting the child and creating a sensitive, supportive environment at school. 

 

Secondary School Students:   If school staff believe that a gender identity issue is presenting itself and creating challenges for a student at school, or if the student or parent(s)/ guardian(s) of a student indicates an intention to transition, the school should make every effort to work with the student.  Generally, notification to a student’s parent(s)/guardian(s) about their gender identity, expression, or transition is unnecessary, as they are already aware and supportive.  However, some transgender students do not want their parents to know about their transgender status.  These situations must be addressed on a case-by-case basis and require schools to balance the goal of supporting the student with the desire that parents be kept informed about their children. As part of the Gender Transition Plan, the school shall put into place measures that will be taken to work with the student to involve their parent/guardian.  Such measures shall occur no less than once per month and each measure and occurrence shall be documented and maintained with the Gender Transition Plan.  In extreme situations, where a child’s safety and wellbeing are determined to be at risk, the administration should address such concerns as they would with any other disclosed information regarding the safety of a child. In these circumstances, school administration should ask the superintendent for direction on how to proceed

 

When a student has expressed an intent to transition, in order to ensure that the school is a supportive and safe environment, the School Department shall develop a “Gender Transition Plan” for the student, which adheres to the following protocol:

 

Resources:  Make resources available to parents and students who have additional questions or concerns. 

 

Privacy:  Ensure the privacy of students who are transitioning to the extent that the student desires.  Transgender and gender nonconforming students have the ability, as do all students, to discuss and express their gender identity and expression openly and decide when, with whom and how much of their private information to share with others.

 

The School Department shall work closely with the student and family in devising an appropriate plan regarding confidentiality of the student’s transgender or gender nonconforming status that works for both the student and the school. 

 

School personnel shall not disclose information that may reveal a student’s transgender status, unless legally required to do so or unless the student has authorized such disclosure[1]. 

 

A student’s transgender or gender non-conforming status may constitute confidential medical information.  Therefore, only certified school nurse teachers and other licensed professionals shall be given access to accurate and reliable information to confirm a student’s identity in order to ensure that the student receives appropriate care and to enable them to coordinate care with other health care providers or licensed professionals, as well as to file health insurance claims.  Nurses are legally required, per the RI Rules and Regulations for School Health Programs, to maintain an individual school health record for every student that accurately documents clinical information relating to their patients and must keep their patients’ health records confidential. 

 

Names/ Pronouns:  Address the issue of names/pronouns with respect to the student as follows: 

 

If a student has changed their name through legal means, then official school records shall reflect the change and students should be addressed accordingly. 

 

Students who have not legally changed their name shall be privately asked how they would like to be addressed.  This name should be referred to as their “preferred name.”

 

Official School Records:  Address the issue of official records with the student and parents as follows:

 

To the extent that the school is not legally required to use a student’s legal name or gender on school records and other documents, the school shall use the name and gender preferred by the student.

 

Records that legally require the use of a student’s legal name and gender, shall be changed to reflect a change in legal name or gender only upon receipt of documentation that such legal name and/or gender have been changed pursuant to applicable law.

 

The documentation required for a legal change of name and/or gender is a court order or federally issued document, such as a birth certificate or passport, demonstrating the student’s new name.

 

In situations where school staff or administrators are required by law to use or report a transgender student’s legal name or gender, school staff and administrators shall adopt practices to avoid the inadvertent disclosure of such confidential information.  These practices shall be shared with students and their parent(s) and/or guardian(s).

 

With respect to directory information, students shall be assured that the School Department shall not designate a student’s sex, including transgender status as directory information under FERPA, because doing so could be a harmful invasion of privacy.

 

Dress CodesSchools may enforce dress code pursuant to School Department policy.  With respect to gender-specific dress, address the issue of dress codes as follows:


Students shall have the right to dress in accordance with their gender identity, within the parameters of the dress code adopted by the District.


School staff shall not enforce a dress code more strictly against transgender or gender non-conforming students than other students.


Dress codes shall be general statements that ensure the proper dress for all students.

 

Restroom, Locker room and Changing FacilitiesAll students are entitled to have access to restrooms, locker rooms and changing facilities that are sanitary, safe and adequate, so that they can comfortably and fully engage in their school program and activities.  Address the issue of restroom and locker room accessibility as follows:


Transgender or gender non-conforming students shall be assured of their right to use any locker room or restroom that aligns with their gender identity.


A transgender student shall not be required to use a locker room or restroom that conflicts with the student’s gender identity, nor shall a transgender student be mandated to use a particular restroom or locker room.


Any student who expresses a need or desire for increased privacy should be provided with reasonable alternative arrangements.

 

Physical Education Classes and Intramural and Interscholastic Athletic Activities:

Students shall be allowed to participate in sex-segregated physical education classes or athletic activities, including intramural and interscholastic athletics, in a manner consistent with their gender identity.


If the students desires to participate in an interscholastic sport, provide the student with a copy of the Rhode Island Interscholastic League’s policy on “Gender Identity Participation.”


If the student so desires, develop a plan for a school administrator or athletic director to contact the Rhode Island Interscholastic League (RIIL)  to start the gender identity eligibility appeal process pursuant to RIIL Policy.

 

Other Gender Based Activities, Rules, Policies and PracticesThe School Department shall evaluate all gender based policies, rules and practices and maintain only those that have a clear and sound pedagogical purpose.  The School Department shall consider alternatives to said policies, rules and practices.

 

As a general rule, in any other circumstances where students are separated by gender in school activities (i.e. overnight field trips), students should be permitted to participate in accordance with their gender identity consistently asserted at school.


However, a student’s voluntary request for a single-occupancy accommodation shall be honored by the school in order to honor a student’s privacy, if requested by the student.

 

Discipline:  Students and their parent(s)/guardian(s) shall be reassured that students will not be disciplined or excluded from participating in activities for appearing or behaving in a manner that is consistent with their gender identity or that does not conform with stereotypical notions of masculinity and femininity.  This shall be applicable to yearbook photographs, school dances, graduation ceremonies and other school sponsored events or activities.

 

Safety Plan:  Address the issue of bullying and harassment and develop a safety plan in the event that a student and/or parents feel one is necessary as follows:

 

In the event that a transgender or gender non-conforming student alleges that he or she has been the victim of bullying/harassment, the bullying/harassment shall be documented and formally addressed by investigation in accordance with the District’s Harassment Policy.  

 

In addition, if sex based harassment is based on gender identity, transgender status, gender nonconforming status or gender transition and creates a hostile environment, the school shall put a plan in place to take prompt and effective steps to end harassment, prevent its recurrence, and, as appropriate, remedy its effects[3].

 

OTHER ISSUES

 

School Records of Former Students

 

Requests from former students to change their name and gender on school records, shall be handled in the same manner as current students.  To the extent that the School Department is not legally required to use a former student’s legal name or gender on school records and other documents, the School Department shall use the name and gender preferred by the former student.

 

Records that legally require the use of a former student’s legal name and gender, shall be changed to reflect a change in legal name or gender only upon receipt of documentation that such legal name and/or gender have been changed pursuant to applicable law.

 

The documentation required for a legal change of name and/or gender is a court order or federally issued document demonstrating the student’s new name. 

 

Education and Training

In order to further a safe and supportive school environment for all students, the School Department shall incorporate education and training about transgender and gender non-conforming students into its anti-bullying curriculum, health curriculum, student leadership trainings and staff professional development. Staff professional development shall include, but not be limited to:

 

Communication with School Community

Superintendents and principals shall review existing policies, handbooks and other written materials to ensure that they reflect the inclusion of gender identity/expression in the anti-discrimination policy statements as appropriate prior to the start of the school year.  Schools shall inform all members of the school community, including school personnel, students, and families, about the federal and state law concerning transgender and gender non-conforming youth along with implications for school policy and practice.

 

REFERENCES:

1. Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (1974).

2. Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq.

3.     Dear Colleague Letter: Transgender Students (May 13, 2016), available at

http://www2.ed.gov/about/offices/list/ocr/letters/colleague-201605-title-ix-transgender.pdf

4.     Guidance for Rhode Island Schools on Transgender and Gender Nonconforming Students, Rhode Island Department of Education (March 2016)[4]

5.     2016 Transgender Students in Schools, National School Boards Association


[1] Under FERPA, only those school employees with a legitimate educational need should have access to a student’s records or other information contained in those records.  Disclosing confidential student information to other employees, students, parents, or other third parties may violate privacy laws, including but not limited to FERPA.  

 

[2] Requiring students to take these steps may be a violation of Title IX of the Education Amendments of 1972. 

[3]A school’s failure to treat students consistent with their gender identity may create or contribute to a hostile environment in violation of Title I).

[4] Both the Federal and State Departments of Education reference the Gay, Lesbian & Straight Education Network http://glsen.org as an additional source of information.



 ADOPTED:  March 19, 2018

AMENDED: 6/21/2023