Responsible Use Policy
I. Purpose and Scope
The Smithfield Public School District (SPS) provides network access and hardware to support educational and business objectives. This policy applies to all students and staff (including contractors and volunteers). Use of the SPS network is a privilege, not a right, requiring users to act in a responsible, ethical, and legal manner.
II. Protection of Personally Identifiable Information (PII)
General Non-Disclosure: Users must not reveal personal information about themselves or others on the internet. This includes last names, addresses, telephone numbers, and family information.
Confidentiality Requirements: Staff are legally responsible for following HIPAA and FERPA regulations and must maintain the confidentiality of student and colleague records at all times.
AI and Data Security: Users are prohibited from entering PII or sensitive district data into any Artificial Intelligence (AI) software or products that have not specifically been pre-approved. Staff may not use unauthorized AI programs (such as Alexa or Google Home) on the SPS network, as these may compromise privacy or network operations.
III. Monitoring and Privacy
No Expectation of Privacy: SPS routinely monitors the network to maintain efficiency and safety. Users should have no expectation of privacy regarding any files, emails, or communications transmitted through district systems. Files and/or documents that fall under FERPA and/or HIPPA may be retrieved only by authorized personnel for necessary District and/or legal purposes.
Official Communication: All official school business and activities must be conducted using SPS-issued email addresses.
Supervision: Staff are expected to monitor student technology use during school hours. Additionally, the district may use algorithms to screen for potential safety concerns.
IV. Prohibited Conduct
Filtering and Bypassing: SPS uses software to block harmful or inappropriate material. Users are strictly prohibited from using proxy sites or other tools to bypass these filters.
Inappropriate Content: Possessing, viewing, or sharing "sexting" materials or any content that is obscene, pornographic, or sexually suggestive is strictly prohibited on both school and authorized personal staff devices.
Unacceptable Speech: Users must not send or post messages that are profane, threatening, harassing, or discriminatory. Bullying and intimidation via technology are not tolerated, even if the activity occurs off-campus, provided it disrupts school operations.
Commercial/Personal Gain: The network may not be used for personal advertising, for-profit business, or political lobbying.
V. Technical and Legal Restrictions
Software Installation: Users may not install non-approved software or download inappropriate files, such as games, unlicensed music, or streaming media.
Account Security: Users must never share passwords or attempt to access or modify files belonging to others unless it’s specifically for technical or support purposes. Staff may be required to change their passwords at an interval determined by the district. The district will make reasonable attempts to secure accounts to the best of their ability.
Intellectual Property: All users must respect copyright laws and provide proper citations for resources used.
VI. Penalties and Reporting
Disciplinary Action: Misuse of the network will result in the restriction or cancellation of privileges. Staff may face termination and civil or criminal liability, while students may face suspension or expulsion.
Mandatory Reporting: School personnel must report any suspected child exploitation or pornography to law enforcement.
Indemnification: Users agree to hold the School Department harmless for any claims or damages resulting from violations of this policy
ADOPTED: October 1, 2026